Fundraising Database Coordinator

Philadelphia , PA

Posted: 04/17/2023 Industry: Sales & Marketing Pay Rate: $60-65,000

Job Description

Fundraising Database Coordinator for the Institutional Advancement Team at a well-respected university in Montgomery County, PA Permanent Role with competitive salary and full benefits Experience in Raiser's Edge preferred. Strong working knowledge of Microsoft Office Suite. This is a full time, on-premise job.

Support the success of all members of Institutional Advancement (IA) by combining database management and maintenance, data entry, gift processing, information management, prospect research, data analysis, and technology skills with the ability to train fundraising staff on database usage.

This position will also support the Institutional Advancement team with administrative tasks such as mailings, scheduling, and phone calls. This position is an integral part of the team's ability to grow revenues from contributions, sponsorships, and partnerships successfully.

  • Update weekly fundraising dashboards and donor updates for the Development Team as well as assist fundraisers with prospect management as it related to the iWave software
  • Support the Vice President of Institutional Advancement in producing key quarterly fundraising reports for Board and IA Committee meetings
  • Provide database management including fit and constituent entries, database maintenance, data clean-up, functionality and configuration monitoring, and backup/recovery and updates management
  • Assess and ensure accuracy, security, and integrity of the fundraising donor database, including oversight and implementation of data entry standards and best practices
  • Prepare complex database queries, exports, imports and custom and canned reports to support department needs, including preparing event and gift reports as well as develop and maintain written policies and procedures for processing data management
  • Serve as the main point of contact for all database issues and questions, determine solutions and strategies, and work to case resolution 
  • Manage the creation and use of form acknowledgement letters to ensure that all donors are acknowledged promptly and accurately as well as create appropriate mailing lists for various communications throughout the year both physical mailing lists and email mailing lists

Meet Your Recruiter

Suzy Carney
Manager, Marketing & Operations

I began my career at the Greater Philadelphia Chamber of Commerce and soon after became the executive director of the Greater Philadelphia Venture Group (GPVG).  During my 11-year tenure there, I networked with the brightest minds and most ambitious entrepreneurs working toward the same goal — making Greater Philadelphia a hub for private equity and entrepreneurial activity to spur job growth and economic development. After the GPVG, I became the national marketing director at CBIZ MHM, LLC, a national professional services company. I focused on the national data intelligence platform which included managing the analysis of internal and external metrics through market research and industry risk assessment to identify untapped revenue opportunities as well as analyze office trends. In 2014, I joined my family in the business of making a difference in people’s lives. I was honored with two special awards in my career — the King’s College Leo Award for Outstanding Achievement in Profession and the Early Stage East, Raymond Rafferty Memorial Award.

Where did you grow up? Born in Jersey, raised in North Wales, PA

Where do you live Now? Conshohocken, PA

First job: Babysitter! I even designed business cards and handed them out to my neighbors. Entrepreneurial even as a pre-teen!

Where did you go to college? King’s College, PA. Second generation Carney to attend. I was the co-chair of the recent annual dinner that raises money for the Presidential Hope Fund which supports current King’s students in need.

If you are relaxing with a cocktail after a long day, what are you enjoying? In the winter, it’s a glass of Tempranillo. In the summer, you’ll find me with a BLL (Bud Light Lime: #PhillyPhilly)

Favorite sports team and why: As a young professional, I met Allen Iverson, Pat Croce and Scott Williams at the 1997 Chamber of Commerce Sixers tip-off luncheon. Been a fan ever since. Of course, I am also a diehard Birds Fan. #PhillySpecial

What do you like to do in your spare time? Getting out on the Schuylkill River Trail for a run or long walk.  Laundry; I love doing laundry.   

Favorite Quote: Don’t get caught watching the paint dry. Hoosiers is my fav. 

Favorite Books: Sarah’s Key. Unbroken: A World War II Story of Survival, Resilience, and Redemption. I enjoy watching documentaries and learning about history. As the granddaughter of a WWI Army Veteran, understanding the history of our country and what we fight for has become a passion of mine.

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