HR & Payroll Specialist

We are hiring an HR and Payroll Specialist for a family owned services business headquartered in Montgomery County! This is a fantastic opportunity to join a growing firm with a positive and close knit culture and a great team to work with. This is an on premise role, full time, Monday-Friday with a traditional day shift schedule. Looking for a team player with an industrious and friendly demeanor. Candidates should have at least 3 years’ experience in processing payroll internally. Experience with Paychex strongly preferred.

The HR and Payroll Specialist will be responsible for managing and executing payroll processes, maintaining employee records, and providing comprehensive HR support. This role requires a strong understanding of payroll systems, labor laws, and HR best practices. The ideal candidate will be highly organized, proactive, and able to handle sensitive information with the utmost confidentiality.

Key Responsibilities:

• Payroll Administration:
• Process and manage bi-weekly/monthly payroll for all employees accurately and on time.
• Ensure compliance with all federal, state, and local payroll laws and regulations.
• Maintain payroll records and reports, and handle employee payroll inquiries.
• Manage benefits deductions, garnishments, and other payroll-related deductions.
• Reconcile payroll accounts and prepare payroll-related financial reports.

HR Administration:

• Maintain and update employee records in the HRIS system.
• Assist in the recruitment process, including posting job ads, screening resumes, and coordinating interviews.
• Manage new hire onboarding, including preparing offer letters, conducting background checks, and facilitating orientation sessions.
• Support performance management processes, including performance reviews and employee development plans.
• Administer employee benefits programs and assist employees with benefits-related questions.
• Ensure compliance with company policies and procedures, as well as all applicable labor laws.

Employee Relations:

• Address employee inquiries and provide guidance on HR policies and procedures.
• Assist in resolving employee relations issues and conflicts.
• Promote a positive and inclusive work environment and support employee engagement initiatives.

HR Reporting and Analytics:

• Generate and analyze HR and payroll reports to support decision-making and strategic planning.
• Monitor key HR metrics and provide insights to management.

Qualifications:

• Minimum of 3 years of experience in HR and payroll administration.
• Proficiency in payroll software and HRIS systems (e.g., ADP, Paychex, Workday).
• Strong knowledge of payroll laws and regulations.
• Excellent organizational skills and attention to detail.
• Strong interpersonal and communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite, particularly Excel.